Mother Advisor's Checklist: Countdown to Grand Assembly 2009
Below is a list of deadlines to use as an aid in the task of preparing for Grand Assembly and reporting information to the designated chairpersons.
This checklist is intended as a helpful quick reference only.
Please refer to your Grand Assembly Information Packet, your Grand Deputy, or the designated chairpersons for more information on each subject.

PLEASE KEEP A COPY OF EVERY FORM YOU SEND IN!!!!
Items in red are new to the this list from last year.

DATE of DEADLINE DESCRIPTION OF SUBJECT DESIGNATED CHAIR
March, April & May New Sponsorship Ads for Grand Assembly Program Book:
display ads & one-line ads
Laura Teitsch
 
On going until Grand Collect as many pennies as possible for the Penny Parade. (see flyer on page 20 packet)
April meetings READ: the Qualification Procedures for Elected Grand Officers sheets at each meeting until May 15. 
It is important for ALL Rainbow Girls to understand the rules and eligibility for elections at Grand Assembly.
Sherry Smith
As soon as possible Copy and distribute candidate Essay format sheet to all members considering the qualification process.
As soon as possible Become familiar with the Mother Advisor's Information Sheet (pages 13 & 14) in the Grand Assembly packet of information
As soon as possible Ask for volunteers among your chaperones for Rainbow Eligibility Diane Stephens, Chairman of Eligibility
As soon as possible Ask for volunteers among your chaperones for Rainbow Security committee.  Volunteers my sign up at the security desk at Grand Assembly Steve Stephens, Chairman of Security
One meeting each month 
in April, May, June
READ: the Office of the Supreme Deputy 2009 letter at least once each month at a regular meeting. (see letter on page one in packet)
It is important for ALL Rainbow Girls to understand the opportunities and rules of Grand Assembly.  Remember that the voting delegates at Grand Assembly will be ALL ACTIVE Illinois Rainbow Girls who have not attained their majority and are in good standing and in attendance at Illinois Grand Assembly.
April 15, 2009
Postmark deadline 
For essay letters from girls desiring to be considered for elected Grand Line Officer candidates Sherry Smith, 
302 Grandview Dr, Normal, IL  61761
April 15, 2009
Postmark deadline 
For Letter of Reference and Evaluation Sheet for each candidate from the Mother Advisor Sherry Smith, 
302 Grandview Dr, Normal, IL  61761
As soon as possible Copy Medical/Release form and distribute a copy to each participating member. Note that this year's form has the notary OR witness option. (see form on page 11 & 12 in packet)
As soon as possible Meet with all participating members and their parents to explain the rules and benefits of Grand Assembly  Have copies of the schedule handy (see schedule on page 2 & 3 in packet)
As soon as possible Make a packing list for your Assembly's needs at Grand--include Assembly Banner and collected pennies for the Penny Parade at Friday evening session.  Also include all traveling trophies and checks for presentations at Grand Assembly.
As soon as possible Read Ritual Competition information and promote participation in the Individual and Team categories.  Ritual Competition 2009 packet of information and forms Ginny Wehrli-Hemmeter
ginny@sneakypockets.com
As soon as possible,
before June 14
Contact your Grand Deputy with names of girls interested in  Team Ritual Competitions and ritual instruction  your Grand Deputy
May 1 
postmark deadline
Nomination from submission for MAMA Scholarship supporting Grand Assembly Meal Ticket awards for Rainbow Girls attending Grand Assembly (see page 27 in the packet) Teresa Keilman
May 14, 2009 E-mail names of volunteers among your chaperones for Rainbow Eligibility Diane Stephens, Chairman of Eligibility
May and June  Make sure that all participating Rainbow Girls are prepared for their part in the sessions
May 15 Send typed names and one check for the total of $1.00 each for one-line ads Laura Teitsch
602 28th Ave, East Moline, IL  61244
May 15 Send all display ads and one check for the total for Ads in the Grand Assembly Program Book Laura Teitsch
602 28th Ave, East Moline, IL  61244
As soon as possible, 
before May 31
Grand Assembly Appointment and Grand Assembly Program Book Information Sheet:  (pages 15 & 16 in the packet)  Please make sure your Assembly meeting information and ALL the participants in the sessions at Grand Assembly are listed with correct spellings so that this information will appear correctly in the Grand Assembly program.  Jessica Dalheim, 1725 W. Jackson St.
Springfield, IL  62704
As soon as possible, prior 
to Grand Assembly
Arrange Official Visit dates for the 2008-2009 year your Grand Deputy
As soon as possible, 
before May 31
Collect notarized or witnessed Medical/Release form to be submitted with the registration forms from all participating Rainbow Girls (see form on page 11 & 12 in packet)
As soon as possible, 
before May 31
Promote the Grand Assembly Block Party (page 26 in the packet) and Bowling (see page 18 in the packet)  opportunities.  Have a list of bowling participants ready to include this information on the assembly registration forms. Plan to have swaps for the Block Party  Block Party and Swaps:
Kelly Goodpaster onesmallone@gmail.com
Before May 31 Check with your Grandie(s) to make sure they have mailed their registration & meals form and check to Mrs. Debbie Carney (Grandie forms should not include parents' registration--please use the assembly's registration form for everyone else except the Grand Family and Grand Cross of Color Team) Mrs. Debbie Carney, 2784 Old Peoria Ct., Bloomington, IL 61704
email: ilgrandreg@barrycar.com
June 1 
postmark deadline
Registration Instructions (see pages 8-10 in the packet) (Assembly Registrations form (excel file) with auto-add feature) and one check for the total amount due payable to "Illinois Grand Assembly" (Grandie Parents should register with the Assembly forms, not the Grand Family forms)  LATE FEES apply to payments received after June 1 Mrs. Debbie Carney, 2784 Old Peoria Ct., Bloomington, IL 61704
email: ilgrandreg@barrycar.com
June 1 Housing Information Sheet, (Sample form) and assembly Room Reservation Forms (see pages 4-7 in the packet) --3 copies of each form needed (do not send money--hotel bills are paid at check-out time)  Mrs. Leslie Crowe, Housing Chairman, 
710 E Thomas St., Arlington Heights, IL  60004
June 1 Names and addresses of next years Co-Eds for the Illinois Rainbow News  (Co-Eds will march in and sit together at the opening session) Jessica Dalheim, 1725 W. Jackson St.
Springfield, IL  62704
June 1 Scrapbook Entry Forms and information sheet  (see pages 21 & 22 in the packet) Tina Almgreen
3603 Wren Lane,  Rolling Meadows IL  60008
June 1 Candidates for Initiation: send Names of candidates for initiation, along with a lambskin apron (Candidates for initiation will were street length dresses.) Mrs. Carol Nelson, 1306 DeSoto Drive, 
O'Fallon, IL  62269
June 1 Majority Service: Names of girls wishing to receive their majority at Grand.   Include majority certificate properly filled out, date they became members and date of 20th (or 21st), birthday or marriage. Mrs. Carol Nelson, 1306 DeSoto Drive, 
O'Fallon, IL  62269
June 1 Memorial Service: Names of any deaths from your Assembly (i.e., members past or present, parents, advisory board members) since last Grand Assembly. Please designate someone to carry the flower during the service.  Also let  the designated flower carrier know that there is a meeting for the Memorial Service participants at 8:00 a.m. on the day of  the ceremony--Sunday, July 19th in the Grand Assembly room Mrs. Carol Nelson, 1306 DeSoto Drive, 
O'Fallon, IL  62269
June 1 Baby Dedication:  Majority Members who would like to have their children dedicated at Grand Assembly.  Send names of children, names of parents, date of birth of child Mrs. Carol Nelson,1306 DeSoto Drive, 
O'Fallon, IL  62269
June 1 Send Pot of Gold Drawing and Kolmer Memorial Awards (Go-Getters awards) information sheet to  ALSO FOR 2009: Flat Screen TV drawing will use this form! (see page 17 in the packet) Jessica Dalheim, 1725 W. Jackson St.
Springfield, IL  62704
June 1 Send Flower Order Form (see page 23 in the packet) Marilyn Schmidt, P.O. Box 344, Breese, IL  62230
June 2 LATE FEES apply to registration postmarked after June 1
Before July 1 Remind your college-bound members to check out the Rainbow scholarship opportunities (postmark deadline of July 1st, winners announced at Grand Assembly) Mrs. Kim Roos
1218 Winterberry Ln.
Germantown Hills, IL  61548
June 10 Cancellations and/or additions to the room reservations.   Please avoid last minute changes as the hotel my charge you for late cancellations. Mrs. Leslie Crowe, Housing Chairman, 
710 E Thomas St., Arlington Heights, IL  60004
June 12
Postmark deadline or
e-mail submission
Ritual Competition registration forms for Individual participants
(Grand Deputies send in Bow Team forms and Opening-Closing Team forms)
Ginny Wehrli-Hemmeter, Ritual Competition Director
ginny@sneakypockets.com
1964 Towner Ln
Glendale Heights, IL 60139
prior to June 30 Requests for refund of registration (must be made in writing and received by June 30th) Mrs. Debbie Carney, 2784 Old Peoria Ct., Bloomington, IL 61704
email: ilgrandreg@barrycar.com
July Pack for Grand Assembly: be sure to include your Assembly Banner and collected pennies for the Penny Parade at Friday evening session, & assembly scrapbook.  Also include all traveling trophies and checks for presentations at Grand Assembly
Thursday,
July 16, 2009
All Grand Girls must be in Springfield for practice of Ritual and marches.  An outing will be held that evening and all Grand Girls are to attend Hilton Hotel,  Springfield, Illinois
July 16-18, 2009 Check-in time (room availability) is 3:00 p.m. on the day of your arrival at Grand Assembly.  Only Mother Advisors are allowed to pick up the Assembly registration packets. Every effort will be made to have at least one room available for each Assembly in the event that all of your rooms are not available when you arrive. Mrs. Leslie Crowe, Housing Chair
July 16-19 Volunteers for Rainbow Security committee should sign up at the security desk at Grand Assembly Steve Stephens, Chairman of Security
Thursday July 16 Rehearsals & Ritual Competiton--make sure all participants appear at rehearsals on time, well prepared, and properly attired.   Girls giving an ode to a flag or response to the welcome must bring a typed copy of their presentation to be turned in at their practice.
See schedule (pages 2 & 3 in the packet)
Thursday July 16- NOON Scrapbook turned in at the Housing Desk
Friday July 17 before 
11:00 a.m.
All Designates for the Grand Cross of Color should sign the Book of Vows in the lobby before 11:00 am
Friday July 17
11:00 a.m.
Service to Rainbow Ceremony
Friday, July 17, 2009 Rehearsals will continue according to schedule (pages 2 & 3 in the packet)
30 minutes prior to 
closed sessions until 30 
minutes after session ends
Baby-sitting by MAMA, 30 minutes prior to closed sessions until 30 minutes after session ends. Intended to allow parents to participate in closed sessions, please don't leave the hotel. (see page 24 of the packet for details) Leah Gibbs lgibbs5600@sbcglobal.net
Lisa Jorstad charity9900@yahoo.com
Friday evening session Bring collected pennies and Assembly banner to session at 6:30 pm for the Penny Parade immediately following the session.
Friday evening session
or Saturday morning
Presentation of Grand Charity Fund Checks should be made at Friday's evening session or Saturday's morning session.
Saturday July 18,
6:30 a.m.
Mother Advisor, State Executive Committee and Grand Deputies Breakfast--bring your program book and be prepared to give changes/corrections of your Assembly and address information. 
Registration refund checks are passed out if written notice was received by Mrs. Debbie Carney by June 30th.
Saturday morning session WA and MA please wear formals for introductions.
After session (2:30?) until 5 MAMA presents: FREE Hair Salon (Donations are Accepted) to prepare for the Grand Banquet  (see page 25 in the packet) Lisa Jorstad charity9900@yahoo.com
Teri Gestautus janiesmom@hotmail.com
Sunday, July 6th Meeting for the Memorial Service participants (flower carriers) at 8:00 a.m. in the Grand Assembly Room
Sunday July 6 Check-out of all rooms by time posted in the rooms, except the MA's which has a late check out for luggage storage

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