PLEASE KEEP A COPY OF EVERY FORM YOU SEND IN!!!!
Items in red are new to the this list from last
year.
| DATE of DEADLINE | DESCRIPTION OF SUBJECT | DESIGNATED CHAIR |
| March, April & May | Promote Friendship
Ads and Display
Ads for the Grand Assembly program book.
See information sheet |
Mrs. June McCluskey |
| On going until Grand | Collect as many pennies as possible for the Penny Parade. | |
| April meetings | READ: the Qualification Procedures
for Elected Grand Officers sheets at each meeting until May 15.
It is important for ALL Rainbow Girls to understand the rules and eligibility for elections at Grand Assembly. |
Sherry Smith |
| As soon as possible | Copy and distribute candidate Essay format sheet to all members considering the qualification process. | |
| As soon as possible | Become familiar with the Mother Advisor's Information Sheet in the Grand Assembly packet of information | |
| As soon as possible | Ask for volunteers among your chaperones for Rainbow Eligibility | Diane Stephens, Chairman of Eligibility |
| As soon as possible | Ask for volunteers among your chaperones for Rainbow Security committee. Volunteers my sign up at the security desk at Grand Assembly | Steve Stephens, Chairman of Security |
| One meeting each month
in April, May, June |
READ: the Office
of the Supreme Inspector 2008 letter at least once each month at
a regular meeting.
It is important for ALL Rainbow Girls to understand the opportunities and rules of Grand Assembly. Remember that the voting delegates at Grand Assembly will be ALL ACTIVE Illinois Rainbow Girls who have not attained their majority and are in good standing and in attendance at Illinois Grand Assembly. |
|
| April 15, 2008
Postmark deadline |
For essay letters from girls desiring to be considered for elected Grand Line Officer candidates | Sherry Smith,
302 Grandview Dr, Normal, IL 61761 |
| April 15, 2008
Postmark deadline |
For Letter of Reference and Evaluation Sheet for each candidate from the Mother Advisor | Sherry Smith,
302 Grandview Dr, Normal, IL 61761 |
| As soon as possible | Copy Medical/Release form and distribute a copy to each participating member. Note that this year's form has the notary OR witness option. | |
| As soon as possible | Meet with all participating members and their parents to explain the rules and benefits of Grand Assembly Have copies of the schedule handy | |
| As soon as possible | Make a packing list for your Assembly's needs at Grand--include Assembly Banner and collected pennies for the Penny Parade at Friday evening session. Also include all traveling trophies and checks for presentations at Grand Assembly. | |
| As soon as possible | Read Ritual Competition information and promote participation in the Individual and Team categories. Both Bow Team and Opening-Closing Team competitions are available. |
Allison Philip |
| As soon as possible,
before June 14 |
Contact your Grand Deputy with names of girls interested in Bow or Opening-Closing Team Ritual Competitions and ritual instruction | your Grand Deputy |
| April 28, 2008 | E-mail names of volunteers among your chaperones for Rainbow Eligibility | Diane Stephens, Chairman of Eligibility |
| May and June | Make sure that all participating Rainbow Girls are prepared for their part in the sessions | |
| May 15 | Send typed names and one check for the total of $1.00 each for Friendship Ads | Mrs. June McCluskey
1632 Prague Ct., Naperville, IL 60540 |
| May 15 | Send all display ad copy and one check for the total for Ads in the Grand Assembly Program Book | Mrs. June McCluskey
1632 Prague Ct., Naperville, IL 60540 |
| May 15
postmark deadline |
Nomination from submission for MAMA Scholarship supporting Grand Assembly Meal Ticket awards for Rainbow Girls attending Grand Assembly | Allison Philipp |
| As soon as possible, before May 31 | Grand Assembly Appointment and Grand Assembly Program Book Information Sheet: Please make sure your Assembly meeting information and ALL the participants in the sessions at Grand Assembly are listed with correct spellings so that this information will appear correctly in the Grand Assembly program. | Jessica Dalheim, 1725 W. Jackson St.
Springfield, IL 62704 |
| As soon as possible, prior
to Grand Assembly |
Arrange Official Visit dates for the 2008-2009 year | your Grand Deputy |
| As soon as possible,
before May 31 |
Collect notarized or witnessed Medical/Release form to be submitted with the registration forms from all participating Rainbow Girls | |
| As soon as possible,
before May 31 |
Promote Tours to the Old State Capitol, Lincoln's Home, Lincoln Museum, Governor's Mansion and Lincoln's Tomb and Bowling opportunities. Have a list of participants ready to include this information on the assembly registration forms | |
| Before May 31 | Check with your Grandie(s) to make sure they have mailed their registration & meals form and check to Mrs. Debbie Carney (Grandie forms should not include parents' registration--please use the assembly's registration form for everyone else except the Grand Family and Grand Cross of Color Team) | Mrs. Debbie Carney, 2784 Old Peoria Ct., Bloomington,
IL 61704
email: ilgrandreg@barrycar.com |
| June 1 | Registration Instructions (print form pdf) (Excel file with auto addition feature) (example form) and one check for the total amount due payable to "Illinois Grand Assembly" (Grandie Parents should register with the Assembly forms, not the Grand Family forms) LATE FEES apply to payments received after June 1 | Mrs. Debbie Carney, 2784 Old Peoria Ct., Bloomington,
IL 61704
email: ilgrandreg@barrycar.com |
| June 1 | Housing Information Sheet, (Sample form) and assembly Room Reservation Forms--3 copies of each form needed (do not send money--hotel bills are paid at check-out time) ( | Mrs. Leslie Crowe, Housing Chairman,
710 E Thomas St., Arlington Heights, IL 60004 |
| June 1 | Names and addresses of next years Co-Eds for the Illinois Rainbow News (Co-Eds will march in and sit together at the opening session) | Jessica Dalheim, 1725 W. Jackson St.
Springfield, IL 62704 |
| June 1 | Scrapbook Entry Forms and information sheet | Tina Almgreen
3603 Wren Lane, Rolling Meadows IL 60008 |
| June 1 | Candidates for Initiation: send Names of candidates for initiation, along with a lambskin apron (Candidates for initiation will were street length dresses.) | Mrs. Carol Nelson, 1306 DeSoto Drive,
O'Fallon, IL 62269 |
| June 1 | Majority Service: Names of girls wishing to receive their majority at Grand. Include majority certificate properly filled out, date they became members and date of 20th (or 21st), birthday or marriage. | Mrs. Carol Nelson, 1306 DeSoto Drive,
O'Fallon, IL 62269 |
| June 1 | Memorial Service: Names of any deaths from your Assembly (i.e., members past or present, parents, advisory board members) since last Grand Assembly. Please designate someone to carry the flower during the service. Also let the designated flower carrier know that there is a meeting for the Memorial Service participants at 8:00 a.m. on the day of the ceremony--Sunday, July 6th in the Grand Assembly room | Mrs. Carol Nelson, 1306 DeSoto Drive,
O'Fallon, IL 62269 |
| June 1 | Baby Dedication: Majority Members who would like to have their children dedicated at Grand Assembly. Send names of children, names of parents, date of birth of child | Mrs. Carol Nelson,1306 DeSoto Drive,
O'Fallon, IL 62269 |
| June 1 | Send Pot of Gold Drawing and Kolmer Memorial Awards (Go-Getters awards) information sheet to | Mrs. Carol Nelson, 1306 DeSoto Drive,
O'Fallon, IL 62269 |
| June 1 | Send Flower Order Form | Marilyn Schmidt, P.O. Box 344, Breese, IL 62230 |
| June 2 | LATE FEES apply to registration after June 1 | |
| June 10 | Cancellations and/or additions to the room reservations. Please avoid last minute changes as the hotel my charge you for late cancellations. | Mrs. Leslie Crowe, Housing Chairman,
710 E Thomas St., Arlington Heights, IL 60004 |
| June 14
Postmark deadline |
Ritual Competition registration forms for Individual
participants
(Grand Deputies send in Bow Team forms and Opening-Closing Team forms) |
Allison
Philipp
State Ritual Chairperson 10064 Holly Lane, Apt. 1S, Des Plaines, IL 60016 |
| June 15 | Rainbow Variety Show entry information | Teresa Carney, 2784 Old Peoria Ct., Bloomington,
IL 61704
email: tiedyegirl@gmail.com |
| prior to June 30 | Requests for refund of registration (must be made in writing and received by June 30th) | Mrs. Debbie Carney, 2784 Old Peoria Ct., Bloomington,
IL 61704
email: ilgrandreg@barrycar.com |
| July | Pack for Grand Assembly: be sure to include your Assembly Banner and collected pennies for the Penny Parade at Friday evening session, & assembly scrapbook. Also include all traveling trophies and checks for presentations at Grand Assembly | |
| Wednesday,
July 2, 2008 |
All Grand Girls must be in Springfield for practice of Ritual and marches. An outing will be held that evening and all Grand Girls are to attend | Hilton Hotel, Springfield, Illinois |
| July 2 - 4, 2008 | Check-in time (room availability) is 3:00 p.m. on the day of your arrival at Grand Assembly. Only Mother Advisors are allowed to pick up the Assembly registration packets. Every effort will be made to have at least one room available for each Assembly in the event that all of your rooms are not available when you arrive. | Mrs. Leslie Crowe, Housing Chair |
| July 2-5 | Volunteers for Rainbow Security committee should sign up at the security desk at Grand Assembly | Steve Stephens, Chairman of Security |
| Thursday July 3 | Rehearsals & Ritual Competiton--make sure all participants appear at rehearsals on time, well prepared, and properly attired. See schedule | |
| Thursday July 3- NOON | Scrapbook turned in at the Housing Desk | |
| Thursday, July 3 | Rehearsals continue--make sure all participants appear at rehearsals on time, well prepared, and properly attired. Girls giving an ode to a flag or response to the welcome must bring a typed copy of their presentation to be turned in at their practice. | |
| Friday July 4 before
9:30 a.m. |
All Designates for the Grand Cross of Color should sign the Book of Vows in the lobby before 9:30 am | |
| Friday, July 4, 2009 | Rehearsals will continue according to schedule | |
| Friday afternoon session | Bring collected pennies and Assembly banner to session at 3:00 pm for the Penny Parade immediately following the session. | |
| Friday afternoon session
or Saturday morning |
Presentation of Grand Charity Fund Checks should be made at Friday's evening session or Saturday's morning session. | |
| Saturday July 5,
6:30 a.m. |
Mother Advisor, State Executive Committee and
Grand Deputies Breakfast--bring your program book and be prepared to give
changes/corrections of your Assembly and address information.
Registration refund checks are passed out if written notice was received by Mrs. Debbie Carney by June 30th. |
|
| Saturday morning session | WA and MA please wear formals for introductions. | |
| Sunday, July 6th | Meeting for the Memorial Service participants (flower carriers) at 8:00 a.m. in the Grand Assembly Room | |
| Sunday July 6 | Check-out of all rooms by time posted in the rooms, except the MA's which has a late check out for luggage storage |
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